Email stands for electronic mail. It is one of the best and easiest way to communicate. One can convey all the formal and informal messages with the help of emails. As there are two types of email, formal email, and the informal email. Before moving towards the types, let’s have a look over the format of the email.
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Formal Email Format:
The email that is written for professional use, business purposes, official reminders, government officials, and other professional organizations comes under the formal format of email. One has to be careful with the words while writing the formal email. It is very important to use correct & polite words and proper greeting in the formal email. Writing formal emails becomes a lot easier if you have a look over the email signature format. So, below is an email address format that will help you in formatting a professional email.
Formal email writing examples:
Suppose that you are writing a mail for an interview
To: ABC@gmail.com
CC/BCC:
Subject: Asking for a personal interview
Dear Sir/Ma’am,
Our organization is looking for your personal interview for the 2020 magazine. Please write us back describing the suitable date, place, time, and the price of your precious time.
We are looking forward to your reply.
Thanks and regards
AAAMagazine.com
(Name of the project head)
Informal Email Format:
The informal format is used when an individual writes an email for relatives, friends, and family members. The specified individual has to add polite words along with some friendly words in the informal format. Down here is a sample of the informal format of email.
Suppose that you are inviting your brother/s on your anniversary.
To: XYZ@gmail.com
CC/BCC:
Subject: Invitation to the anniversary
Dear brother/Hi brother/My lovely brother
How are you? I hope you are fine. I am inviting you for my marriage anniversary on 31st Dec 2020 and an after-party event on 1st Jan 2021 at the AA hotel, Miami. Try your best to reach there on the 30th of December to help me out in managing other stuff. It’s been so long since we met so I’ll feel blessed if you join us.
See you, bro
(Your name here)
There are a few things that you have to keep in mind while writing an email:
- In the informal email, you don’t have to worry about punctuation and grammar mistakes but you have to be careful with these while writing a formal email.
- You can enquire about the health in both the formal and the informal format if you wish.
- Be careful with your words because words matter a lot while writing the email.
You can use this email writing format for students, organizations, government officials, relatives and any professional you want. Other than this, if you want to improve your email writing skills then you have to keep a few things in mind.
- You have to find your own voice and mention everything as you are already in a conversation.
- Focus on the closing/finishing of the email as it should be professional.
- Be polite and kind to the one whom you writing the email.
So, this is how you can format your own email in a professional way.